In April, one of you has photographs. The other has a recollection.
Independent winter documentation for people who manage properties they cannot stand on. A site file before the season, storm reports at 6am, and an April comparison against October. From $150 a visit across New Jersey, Pennsylvania and New York.
The hardest thing to verify all winter is whether a plow contractor did what they invoiced for, because by the time anyone could check, it has melted. Three products: a documented site file before the season, condition reports sent at 6am during storms, and an April comparison after it. Winter contracts are bid from August to October, which makes now the only useful time to set it up.
Before the season
A site file for each property: the whole site photographed, existing curb, pavement, sign, fence and landscape damage documented, hydrants, drains, ADA spaces and fire lanes identified, and where snow can physically be stacked marked out.
The damage record is the part that pays for itself. In April, when your manager and your contractor disagree about who broke the curb, one of them has dated photographs from October and the other has a recollection.
During a storm
Sent out at 6am on request. Lot and walk condition, entrances, ADA areas, evidence of salt, where the piles went, blocked drains, missed areas, refreeze. Reported as pass, deficiency or critical, so somebody four states away can act on it in ten seconds rather than reading three paragraphs.
After the season
April compared against October, on the same site, from the same angles. Curb, turf, signs, pavement, plow damage. The argument now has evidence in it.
Why us for this specifically
The person doing this founded and ran a network of roughly forty independent plow contractors clearing for police, fire and EMS through serious storms. That is not a credential we borrowed from a brochure: it means the report you get is written by somebody who knows what a lot should look like at 6am, what a contractor can reasonably be blamed for, and what is just what February does to asphalt.
One commitment comes with it: at any property we inspect for you, we will not bid or accept the snow work while we are the ones inspecting it, and that goes in writing. You are hiring an opinion, and an opinion is worth less if the people giving it stand to win the contract.
How the reports reach you
Every visit is captured in TrackOver, the field platform our own crews run on. Photographs carry GPS coordinates and a date and time stamp rather than our word for when and where they were taken, and each request carries an urgency level so a 6am storm visit is dispatched differently from a routine walk. You get the record, not a promise about the record.
Questions people ask
Why not just ask the plow contractor for photos?
Because the person being paid should not be the only witness. That is not an accusation, it is how every other trade works: you do not accept a roofer's word that the roof is finished without looking. The difference in winter is that the evidence melts, so by the time a dispute surfaces in April, nobody can prove anything either way. An independent record from somebody with no stake in the invoice is the whole product.
When do I need to set this up?
Contracts for the coming winter get bid from roughly August to October, and the before-season site file has to be built before the first storm to be worth anything. That makes late summer and early fall the only genuinely useful window. Calling in January is not useless, we can still run storm visits, but the damage baseline that settles the April argument no longer exists.
How fast do storm reports come back?
Sent out at 6am on request, and reported as pass, deficiency or critical so somebody four states away can act in ten seconds rather than reading three paragraphs. The point of a storm visit is that you can still do something about it that morning.
Do you bid the snow work at properties you inspect?
No. At any property we inspect for you, we will not bid or accept the snow work while we are the ones inspecting it, and that goes in writing in the engagement. You are hiring an opinion, and an opinion is worth less if the people giving it stand to win the contract.
What does snow verification cost?
From $150 a visit, and it moves with travel, how much of the site has to be covered and how fast you need it back. A standing arrangement across a season is priced differently from one-off visits, so say up front how many properties and how many storms you expect.
What areas do you cover?
New Jersey, Pennsylvania and New York, with northern New Jersey the fastest turnaround. If you hold a portfolio spread across those states, tell us the addresses and we will tell you honestly which ones we can serve well and which ones we cannot.
Reviewed 2026-08-30. The rest of what we go and look at, on construction sites rather than in winter, is on site inspections and field verification.
Winter contracts are being bid right now
Call 862-268-2510 or send your property list. The before-season file has to exist before the first storm to be worth anything in April.
Call 862-268-2510